Meeting Date	27 Jan 2024
Meeting Time	19:00:00
Location	Manusmruti Old age home
Meeting Type	Regular
Meeting Topic	Rotary Kharghar Charitable Trust AGM
Meeting Agenda	1.⁠ ⁠Audit report to be presented during trust AGM  2.⁠ ⁠Fund raiser procedures and teams for transparency and proper account etc⁠  3.⁠ ⁠12A 80G updates  4.⁠ ⁠Manu Smruti update
Chief Guest	NA
Joint Meeting With
Club Members Present	2
Minutes of Meeting	1. Audit report FY 2022-23 presentation : By Rtn. Shailendra Waray • Report had been circulated to all members about a week before the meeting. Salient points were briefed to all and all clarifications were answered satisfactorily. Refund from CIDCO for Anand Mela 2019 is awaited. Approval of Audit Report was sought. o Proposed by – Anup Gupta. o Seconded by – Shailesh Patel. Approved unanimously. 2. Fund Raiser Procedures for Fund Raiser being planned in Apr 2024 – Being discussed in Club meeting in details. Requirement of transparency, accountability, proper documentation and timely closure and declaration of accounts for all activities of Fund Raiser was stressed and was agreed by Fund Raiser Chairman Shailesh Patel. Cheque payments and receipts are preferred mode of transactions. As good ethical practices, Club should pay GST or other Government charges. Trust will issue a letter of appointment of Fund Raiser Chairman. o For information. 3. 12A and 80G update – Service Contract is awarded to CA Suhas Marathe, Panvel. Missing information regarding Service Projects completed are being compiled. Efforts are being made to compile in a week. o For information 4. Manu Smruti Update – Rtn Dr. Kiran Kalyankar providing health check up services regularly and report being shared with Directors of Manu Smruti. A meeting being planned with Directors of Manu Smruti in Feb, 2024. Club to prepare a long term plan like Dialysis centre or any other to be discussed in meeting with Manu Smruti Directors. Our clubs exclusivity for projects/programs with MS also is a point of discussion. Club should inform meeting plans in advance to Dr Sapna Modi (club contact for MS) for approval by MS, as done for meeting today. 5. Additional point discussed – Ending of tenure of Trustees – Tenure of Trustees has ended and we need to start election process immediately. Members should be immediately inform to confirm their willingness to be Election Officer. Further election process like – qualification criteria, application and election to follow. • For information. The meeting ended with vote of thanks.

Meeting Date	27 Jan 2024
Meeting Time	20:00:00
Location	Manusmruti Old age home
Meeting Type	Regular
Meeting Topic	Monthly Business Meet with Members -07
Meeting Agenda	1.⁠ ⁠Upcoming Fund Raiser Update  2.⁠ ⁠⁠Update on DG Visit Preparations  3.⁠ ⁠⁠Rtn Dr Komal to update on the Cervical Cancer Vaccination(HPV) project  4.⁠ ⁠⁠Discussion on Confirmation of Meetings  5.⁠ ⁠⁠Financial Discipline
Chief Guest	NA
Joint Meeting With
Club Members Present	12
Minutes of Meeting	All points discussed as per Agenda