RCKM's Annual General Meeting - AGM; BM -10
| Meeting Date | 20 Apr 2024 |
| Meeting Time | 20:00:00 |
| Location | Manusmruti Old age home, Kharghar |
| Meeting Type | Regular |
| Meeting Topic | RCKM's Annual General Meeting - AGM; BM -10 |
| Meeting Agenda | 1. Change in One-time New Membership Registration Charges from 5k to 3K 2. Finance committee outcome and approval 3. Selection criteria for Presidential candidate to be amended in Byelaws(Proposing as… Min 3 years as Rotarian and should have been worked in BOD for 2 years atleast) 4. Selection of President Nominee Designate for RY 2026-27 5. Strategic committee and CSR committees should continue for 3-5 years atleast 6. Hiring of Rental place for Club office 7. Declaration of P&L of Fund Raiser |
| Chief Guest | NA |
| Club Members Present | 9 |
| Minutes of Meeting | Date: 21st April 2024 Minutes of AGM held on April 20, 2024, Time: 2000Hrs Venue: Manusmruti Old age home, Kharghar Attendees: Rtn Anup, Rtn Dr Ravikiran, Rtn Praful Shah, Rtn Shailesh Patel, Rtn Shubhangi Malandkar, Rtn Dr Komal Gundewar, Rtn TS Rengarajan, Rtn Vjjayanthi Rengarajan, Rtn Kamlesh Dhargalkar One-time new membership registration charges to be changed to INR 3000 from existing INR 5000. This point was approved in previous BOD and unanimously approved by all attendees. It was suggested by Kamlesh D that this fund can keep as Corpus and make a FD and not to include in regular club’s expenses funds. Finance committee outcome and approval. As decided during BOD meeting dated 10-feb 24, three member committee was formed to recommend the process and financial guidelines for smooth functioning of club accounts & accordingly following are the recommendations. Committee Members - 1) P.G shah 2) Sham Phadnis 3) Pratham Saxena 1) As far as possible all payments to be made to vendors by cheque or NEFT . Cash transactions should be in exception cases only , cash transaction should be not exceed 5000. 2) All expenses should be Authorised by two of three signatories by preparing vouchers along with the supporting or proper bills. 3) Reimbursement to be made to the member should be supported by appropriate bills. 4) Outgoing BOD should present full account details to all members during Business meet In June to maintain transparency. 5) As decided by the BOD dated 10-feb 2024 Expenses on account of installation +DG visit +award function exp should not exceed ₹1,20,000 from the club account and needs to follow strictly. Rtn Shailesh has proposed to have the limit as INR 1.5L, seconded by Rtn Kamlesh D and agreed by all attendees. 6) Retention of financial document which was clarified as five years. 7)Voucher file along with audit report should be submitted to next President & Treasurer within three months. 8) To carry out internal audit twice a year, by committee of three members. This Committee (Rtn Sham, Rtn Pratham, Rtn Praful) should continue for 3 years and we should add incoming president every year. Rtn Kamlesh D Suggested that we should run through the club accounts every quarter. Selection criteria for Presidential candidate to be amended in Byelaws: A Rotarian should be a member of RCKM for 3 years minimum and should have been worked in BOD for 2 years preferably (Membership, TRF, Secretary, Service projects, Admin) proposed by Secretary Rtn Dr Ravikiran, seconded by PE Rtn Shailesh and approved by all attendees. Rtn Kamlesh D suggested that we should have a committee for Bylaws and to have continuous review of the same. Suggested that the Strategic committee should look into the same and do the constant reviewing. Proposed by Rtn Kamlesh D, Seconded by President Rtn Anup and approved by all attendees. Selection of President Nominee Designate for RY 2026-27 It was recommended by club members that we should have Leadership plan in place for 5 years (Serving + 4 incoming leaders). On the same context, few Rotarians are identified to take the baton for RY 2026-27 like, Rtn TS Rengarajan, Rtn Dr Komal, Rtn Shubhangi, Rtn Ritesh. Strategic committee and CSR committees should continue for 3 years atleast Strategic committee led by PE and CSR Committee should led by Serving President and both should be of 3 years, proposed by Rtn Dr Ravikiran, Seconded by Rtn Shailesh and approved by all attendees. For SC – IPP, President, PE, PN, PND and 2 members of choice of PE. For CSRC – President can form the team for the betterment of club growth Hiring of Rental place for Club office After few deliberations, it was decided that to explore the options to find the place. Declaration of P&L of Fund Raiser PE Rtn Shailesh Thanked each club member and Anns for wholehearted participation in the recently concluded fund raiser. Total Funds raised – INR 11.5L Expenses – INR 3.25L Net Profit – 8.25L The final account will be submitted to club after final receivables and proper audit by RKCT. President adjourned the AGM by thanking all members for attending. |
